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Payroll and Benefits, Human Resource and Organisation Department

Location: 

London, GB

Job Function:  Human Resource & Organization
Job Type:  Permanent
Req ID:  8222

Human Resource & Organization Department

The Human Resource & Organization Department champions the people agenda for GIC. We invest in talent and organization development, to maximize the potential of our people for long term sustainable performance. We are organized by strategic HR domains and work in partnership with business groups to manage talent and build impactful teams. Our HR domains are: Rewards and Engagement, Talent & Organization, GIC School, Talent Acquisition, Graduate Recruitment, HR Business Partnership, and HR Operations & Solutions.

 

We are looking for a suitable candidate to join our Regional European HR team as an Associate, specialising in payroll and benefits.   

 

Responsibilities

  • The subject matter expert when it comes to all tasks linked to payroll and taxation.
  • Accountable for the successful and accurate delivery of the payrolls (6 payrolls, a mix of standard and seconded staff payrolls, as well as a Lux and shadow NI payroll).
  • The collation, submission and updating of all payroll related adjustments in line with internal deadlines and processes.
  • Working closely with ADP on payroll re-runs and actioning the follow up work, i.e. accounting ajustments and HMRC refund claims.
  • Ensuring that all benefit changes are actioned on time and that the annual election process takes place smoothly, dealing with benefit queries from staff.
  • Processing HR related invoices and dealing with queries.
  • Pro-actively dealing with all taxation issues, liaising with HMRC and EY (requesting and chasing refunds, queries, etc.).
  • Working closely with payroll and taxation team in Singapore and with the finance department, exploring any discrepancies and finding solutions.
  • Play an active role in the HR team in London as well as the relevant teams in Singapore, creating strong and trusting relationships.
  • Key liaison with external payroll related third parties: developing strong relationships, as well as responding to queries in a timely manner - i.e. ADP, accountancy firms, HMRC, pension broker, etc.
  • Responsible for monthly, year-end and ad-hoc reporting and reconciliation processes.
  • Performing quarterly audits on the payrolls, processes and documentation.
  • Identify and implement improvements to end-to-end processes ensuring increased efficiency and continuous improvement (ideally, moving towards more automation).
  • Exploring and working on ADP system developments (we are currently working on an interface between Success Factors and ADP Freedom).
  • Assisting with the review of the payroll operational risk documents.
  • Primary contact and responsibility for the external and internal payroll audits.
  • Ensuring that all payroll files and records are up to date, stored in line with process/GDPR and retained in line with the records retention policy.
  • Cover other team members during absences or busy periods, which would include talent acquisition, HR administration, immigration, etc.

 

Requirements

  • Strong payroll experience in a similar role.
  • Experience of benefits administration.
  • Experience of working on seconded staff payrolls.
  • Experience of working on payrolls outside of the UK (e.g. Lux).
  • Preferably accredited with a recognised payroll qualification (e.g. CIPP).
  • Strong excel skills.
  • Excellent attention to detail and good analytical skills.
  • The ability to independently execute task and resolve issues and recommend solutions for processes and policies.
  • Ability to follow process, have a solution finding and improvement mind-set. 
  • Excellent communication and interpersonal skills, with the ability to work with a variety of stakeholders and the HR team.
  • An inquisitive mind-set and self-driven/motivated.
  • Comfortable being an operational specialist working for a subsidiary office.

 

 

Our PRIME Values

Our PRIME Values

GIC is a values driven organization. GIC’s PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees. PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.