Associate, Workplace Management (1-Year Contract)

GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 locations around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.

Corporate Administration & Infrastructure Department

The Corporate Administration & Infrastructure Department (CAID) is responsible for managing global office infrastructure and administration including procurement, office facilities and engineering, business continuity management, as well as administrative policies and implementation framework for the GIC Group globally.

Key Responsibilities

Workplace Services:

• Collaborate with the team to support workplace services with facilities, projects, and deliverables, reporting to the SVP, Workplace Management (Americas).

• Provide administrative support to the SVP, Workplace Management, and team on various projects and tasks, including global initiatives with sustainability and workplace app support.

• Manage daily facilities-related functions to ensure office space is in pristine condition. 

• Must be proactive in resolving open matters.  Provide a high level of customer services to staff.  Always willing to go above and beyond to service the stakeholders.

• Support internal events by reconfiguring meeting spaces for townhalls, fireside chats, etc.

Facilities & Operations:

• Oversee maintenance of critical infrastructure equipment such as AC units, UPS, Novec, BMS, and Pre-Action systems.

• Handle pantry equipment maintenance and repairs.

• Conduct daily walkthroughs and inspections to identify maintenance needs, safety concerns, and ensure the space is in top shape.  Perform corrective measures to resolve any facilities issues.

• Manage vendor relationships, monitor service quality, and control costs.

• Manage office operations, including day-to-day facilities requests, employee requests, and vendor management.

Procurement and Administration:

• Manage RFP process for office vendors and service providers, including contracts and price negotiations.

• Support procurement controls, administration, and invoice processing through GIC’s electronic payment system (NOVA). Assist in budget development, spending monitoring, and managing accruals.

• Maintain accurate records of maintenance finances, budgets, activities, expenses, and inventory.

Requirements:

• A bachelor’s degree in engineering or facilities management a plus

• At least 7+ years of work experience in an office environment

• Well organized with good time management skills, result-oriented and able to adapt to evolving situation.

• Interpersonal and communications skills, with ability to collaborate with team members on projects and corporate initiatives.

• Works well in an open environment.

• Flexible to work overtime.

• Proficient in Excel, PowerPoint, Word, Outlook

• Agile and willing to learn new capabilities and applications.

Work at the Point of Impact

We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

Flexibility at GIC

At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection.  At the same time, we believe that flexibility allows us to do our best work and be our best selves.  Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

We are an equal opportunity employer.

As an employer, we passionately believe every individual brings with them unique diversity of thought and perspectives to meaningfully enrich perspectives of GIC teams to drive competitive performance. An inclusive environment yields exceptional contribution.

Compensation

Our compensation philosophy reflects several principles. We strive to provide a competitive compensation package to attract and retain talent globally. We pay for performance, and reward sustainable results.

Total pay for this position comprises base pay and bonus. The anticipated base salary range for this role is between $80,000 and $106,000. 

Learn more about our Corporate Administration & Infrastructure Department here: https://gic.careers/departments/corporate-administration-infrastructure-department/