Associate, Workplace Management

GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 locations around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.

Corporate Infrastructure Services Department (CISD)

The Corporate Infrastructure Services Department (CISD) is responsible for managing GIC’s global office infrastructure and administration. This includes procurement, office facilities, engineering, business continuity management, and the development and implementation of administrative policies and frameworks across the GIC Group globally.

What impact can you make in this role?

We are looking for a highly motivated Associate to join our CISD team in New York. This individual will report to the Senior Vice President, Workplace Management, Americas, and work collaboratively with the Facilities Associate and VP of Workplace Management in New York to support the department’s business-as-usual (BAU) activities, projects, and deliverables. This position is part of the wider CISD Americas team and may be required to support departmental activities in San Francisco and Sao Paulo.

What will you do as an Associate, Workplace Management?

• Use of SAP, NOVA and Coupa systems for corporate procurement related workflow processes.
• Perform sourcing and procurements activities in accordance with ESP (Enterprise Sourcing and Procurement) policies.  
• Create purchase requests, purchase orders and performing good receipts.
• Support the Workplace Management Team in budget related activities including developing, reporting and monitoring office operations and capital expenditures.
• Liaise with the finance department to facilitating the payment processes for office leases, office services and maintenance related contracts.
• Liaise with Singapore HQ on all corporate procurement matters, including roll-out of any related policy/system updates/initiatives. 
• Add value through continuous process improvement, cost savings via strategic sourcing and ensuring required procurement controls are well observed.
• Assist in overseeing day to day pantry operations to ensure proper management, including budget and inventory oversight, supervision of hospitality staff, and maintenance of cleanliness and service standards. Stay informed of marketplace trends and introduce innovative offerings.
• Lead event planning efforts in coordination with GIC departments, Corporate Communications, Technology, and CISD colleagues. Manage vendor relationships, contracts, site selection, decorations, and last-minute logistics. Support and coordinate NYO staff events as directed by the SVP, CISD.
• Advise on space allocation and seating arrangements to optimize utilization and support organizational changes.
• Manage departmental procurement controls and procurement administration. Support departmental budget development, monitor spending against budget, manage accruals, and financial reporting.
• Provide administrative support including travel and expense management, meeting scheduling, and business continuity activities.
• Assist with insurance-related activities such as claims and proposals.
• Support subscription management across multiple departments.
• Assist with travel management policies and procedures.
• Maintain a strong relationship with building management to ensure office environment needs are met effectively.

What qualifications or skills should you possess in this role?

• A degree in Business Management, or other relevant fields.
• 3–5 years of work experience in an office environment.
• Well-organized with strong time management skills; results-oriented and adaptable to evolving situations.
• Strong interpersonal and communication skills, with the ability to collaborate effectively on projects and corporate initiatives.
• Comfortable working in an open office environment.
• Flexible to work overtime when required.
• Able to manage multiple tasks simultaneously from various stakeholders and collaborate cross-functionally to coordinate activities and deliver shared outcomes.
• Proficient in Microsoft Excel, PowerPoint, Word, Outlook, and Tableau.

Work at the Point of Impact

We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

Flexibility at GIC

At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection.  At the same time, we believe that flexibility allows us to do our best work and be our best selves.  Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

We are an equal opportunity employer

As an employer, we passionately believe every individual brings with them unique diversity of thought and perspectives to meaningfully enrich perspectives of GIC teams to drive competitive performance. An inclusive environment yields exceptional contribution.

Compensation

Our compensation philosophy reflects several principles. We strive to provide a competitive compensation package to attract and retain talent globally. We pay for performance, and reward sustainable results.

Total pay for this position comprises base pay and bonus. The anticipated base salary range for this role is between $80,000 and $100,000.  Bonuses, which may form a meaningful proportion of the total pay package, are determined based on company and individual performance.

Learn more about our Corporate Infrastructure Services Department here: https://gic.careers/departments/corporate-infrastructure-services-department/