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Executive Assistant, Legal and Compliance Department

Location: 

New York, US

Job Function:  Legal & Compliance Department
Job Type:  Permanent
Req ID:  14849

The Legal and Compliance Department (LCD) manages the legal, regulatory and compliance risks of GIC. LCD partners with the business to ensure that such issues and risks are dealt with in a considered and timely manner. In the course of your work, you can expect to work with top international and local law firms.

 

Essential Functions:

 

  • Provide administrative support with diligence and accuracy for a team of legal and compliance professionals.

  • Serve as a gatekeeper and representative of the team managing multiple requests while maintaining good relationships.

  • Under little or no supervision, perform administrative duties such as:

    • Schedule meetings across multiple time zones including related responsibilities: setting up conference call dial-ins, video conferencing, conference room reservations, ordering lunches, printing meeting materials.

    • Coordinate training sessions with external law firms and deal teams: distributing training materials and video recording.

    • Research and plan domestic and international travel (flight, hotel, transportation and visas).

    •  Track and process employee expenses and travel claims in accordance with GIC policy.

    • Complete gift and entertainment declaration forms.

    • Accurately managing calendar entries and meeting requests for legal team.

    • Organizing and ordering office supplies as needed.

    • Providing administrative support for compliance related tasks.

  • Prepare and edit correspondence, communications, presentations and other documents.

  • Log deals and non-disclosure agreements in time tracker to bill for legal hours.

  • Produce quarterly reports for deals and non-disclosure agreements in Excel.

  • Liaise with external counsel for deal closing documents and upload to legal database.

  • Manage digital filing and organization of emails and other deal related materials, while maintaining consistency with Singapore headquarters.

  • Establish work procedures and standards to improve efficiency and effectiveness.

  • Oversee coordination of staff welfare or other company events and track staff welfare budget

  • Coordinate matters effectively with Singapore headquarters.

 

Requirements:

 

  • Bachelor’s degree with a  minimum of 3 years of relevant work experience, preferably in a financial services, corporate or law firm environment.

  • Excellent oral and written communications skills.

  • Ability to use MS Outlook, Word, Excel, and Powerpoint.

  • Strong organizational and time management skills, including the ability to organize self and others.

  • Ability to plan, prioritize and organize diversified workload.

  • Strong interpersonal skills and team orientation. Ability to establish and maintain effective working relationships with other members of the team, investment professionals, office and firm management, and outside business partners.

  • Willingness and ability to assume new tasks and responsibilities.

  • Ability to work independently and efficiently on activities in which instructions, practices, and procedures may require some interpretation.

  • Flexibility to work occasionally outside of office hours to coordinate matters with Singapore headquarters.

 

Our compensation philosophy reflects several principles. We strive to provide a competitive compensation package to attract and retain talent globally. We pay for performance, and reward sustainable results.

 

Total pay for this position comprises base pay and bonus. The anticipated base salary range for this role is between $65,000 and $87,000.

 

Bonuses, which may form a meaningful proportion of the total pay package, are determined based on company and individual performance.

Our PRIME Values

Our PRIME Values

GIC is a values driven organization. GIC’s PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees. PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.