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Executive Assistant, Private Equity

Location: 

New York, US

Job Function:  Others
Job Type:  Permanent
Req ID:  13543

GIC Private Equity

 

Established in 1981 to manage Singapore’s foreign reserves, GIC is a global long-term investor with assets in over 40 countries worldwide. The Private Equity team invests in funds and directly in companies, partnering with our fund managers and management teams to help world-class businesses achieve their objectives. We currently have over 100 active relationships with fund managers and have invested directly in more than 1,000 companies globally across multiple sectors.

 

 

Responsibilities

 

  1. Provide administrative support with diligence and accuracy. Serve as a gatekeeper and representative of the team managing multiple requests while maintaining good relationships.

  2. Under little or no supervision, perform administrative duties such as:

    • Effectively calendar meetings for stakeholders across multiple time zones managing last minute changes.

    • Coordinate meeting logistics including: conference room reservations, access for remote participants, catering, meeting materials.

    • Research, plan, and coordinate extensive domestic and international travel details such as flight, hotel, and ground transportation.

    • Track and process employee expenses and travel claims in accordance with GIC policy.

    • Maintain key contact lists and data entry.

    • Prepare and edit correspondence, communications, presentations and other documents.

  3. Establish work procedures and standards to improve efficiency and effectiveness.

  4. Oversee coordination of staff welfare activities or other team events. Source service providers and locations; review and negotiate proposals as appropriate.

  5. Assist with more complex administrative or operational activities such as:

    • Research, plan, coordinate and book travel and meeting arrangements for GIC senior leadership, global executives, and government officials visiting from other locations.

    • Support team recruitment efforts such as scheduling interviews and facilitating case studies.

  6. Be a resource to colleagues helping to train on relevant GIC systems such as Concur, FCM, MyAccess, ZOOM.

 

 

Requirements

 

  • Collaborative, organized, responsive professional with experience supporting multiple stakeholders.

  • Ability to prioritize, multitask, and thrive in a hectic, fast paced global work environment.

  • Excellent interpersonal and communication skills while understanding the need for discretion and confidentiality.

  • Adept at working independently and efficiently on activities in which instructions, practices, and procedures may be ambiguous.

  • Experience and/or strong interest in executing corporate events preferred.

  • Flexibility with time, able to arrive early or stay late as needed.

  • Proficiency in MS Office, Concur, and Travel booking software.

Our PRIME Values

Our PRIME Values

GIC is a values driven organization. GIC’s PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees. PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.