Associate, Business Operations Administrator (1 Year Contract)

GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 locations around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.

Technology Group

The Technology Group (TG) is a key enabler to keep our business moving forward and is constantly exploiting state-of-the-art information technologies to enhance GIC’s ability to be the leading global long-term investment firm. We aim to provide users with empowering and transformational capabilities, and to create an inclusive, innovative and integrated work environment.  

Associate, Business Operations Administrator (1 Year Contract) 
We are looking for suitable candidates to join our Technology Group as a Business Operations Administrator on a contract basis for a duration of 1 year.

What will you do as an Associate, Business Operations Administrator?

• Vendor Administration and Records Management
  • Facilitate the efficient onboarding, offboarding and renewal processes for vendors in alignment with GIC’s Vendor Staff Management process.
  • Track and update the hiring status of vendors, ensuring timely and accurate submission of Purchase Requests.
  • Create and maintain accurate vendor records in GIC’s Vendor Staff Management System.
  • Support management reporting by extracting vendor statistics and performing basic analysis to provide actionable insights.

• Seat Administration
  • Manage the assignment of staff seats and lockers, ensuring accurate and up-to-date records in the seat assignment tracker.
  • Coordinate and facilitate logistics for seat relocation plans, ensuring a smooth transition for all affected personnel. 

•  General coordination and administration
  • Coordinate and submit Purchase Requests for TG-wide procurement needs, including training events and software subscriptions.
  • Support the IT asset disposal process in compliance with organizational procedures.
  • Collect and collate data, generate polls, and ensure timely follow-ups and reminders as required.
  • Purchase, distribute, and track prizes for TG awards, maintaining accurate records for audit and reporting purposes.

What qualifications or skills should you possess in this role? 

• Minimum 6 years of working experience in administration or support functions.
• Minimum degree holder preferably with experience handling project or program administrative work for multiple tech projects.
• Familiar in using Microsoft tools and strong organization skills with a problem-solving attitude.
• Meticulous, detail-oriented and ability to prioritize tasks and manage datelines.
• Demonstrate initiative to review and improve existing processes and operations.
• Ability to multi-task, work well under pressure and work independently with minimal supervision.
• Prior experience in navigating and excelling in rapidly changing work environments is a significant plus.

Work at the Point of Impact
We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact. 
 
GIC is a Great Place to Work
At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection.  At the same time, we believe that flexibility allows us to do our best work and be our best selves.  Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.
 
GIC is an equal opportunity employer 
As an employer, we passionately believe every individual brings with them unique diversity of thought and perspectives to meaningfully enrich perspectives of GIC teams to drive competitive performance. An inclusive environment yields exceptional contribution.
 
Learn more about our Technology Group here: 
https://gic.careers/group/technology-group/