Associate, Executive Assistant (Contract), Technology Group

GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 offices around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.

Technology Group
We experiment, design, and lead a 24×7 global business where we support core capabilities in asset management, trading, investment operations, and risk management. We deliver secure, reliable, and integrated solutions, and provide insights on new, and emerging technologies.

This position is a maternity cover role with an expected duration of six to nine months, commencing in January 2026.

What will you do as an Executive Assistant? 

General Administration 

• Provide general administration support to the divisional leads of the TG Business Partner Solutions Division.
• Maintain and manage calendars, including scheduling and coordinating meetings across different departments and with external counterparties.
• Organize business travel arrangements for the team, including coordinating travel itineraries and submitting travel expense claims.
• Work with TG Operations team to facilitate and manage seat assignments for staff and vendors.
• Undertake various administrative tasks as required, such as managing office and stationery supplies, purchasing HR-related personnel gifts (e.g., baby vouchers), and administering/filing documents or invoices.

Events & Engagement Coordination

• Assist in organizing divisional townhalls and social events. 
• Manage multiple-channel correspondences and booking tools in relation to event management.
• Coordinate support and engagement with internal and external teams, and vendors (catering, logistics, rooms, furniture arrangements as needed for key events).

Vendor Administration 

• Facilitate the efficient onboarding, offboarding and renewal processes for vendors in alignment with GIC’s Vendor Staff Management process.
• Coordinate onboarding timeslots with vendors and ensure necessary preparations are completed, including working with internal teams to facilitate vendor laptop setup and access card collections.
• Oversee the successful return of laptops and access cards during the offboarding process.
• Verify and maintain accurate vendor records in GIC’s Vendor Staff Management System.

What makes you a successful candidate?

• Ability to exercise good judgment in handling various issues, prioritizing tasks effectively, and meeting tight deadlines.
• Strong interpersonal skills with a positive attitude, enabling efficient communication and collaborative work across a multitude of stakeholders and cross-functional teams.
• Highly self-motivated with a strong sense of ownership and responsibility for tasks and projects.
• Exceptional organizational skills, meticulous attention to detail, and the ability to multitask, prioritize, and work independently with limited supervision.
• At least 5 years’ experience in administrative support to management and teams
• Proficiency in Microsoft Office (Word, Excel, Powerpoint, Sharepoint, Outlook, Teams)

Work at the Point of Impact
We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

Flexibility at GIC
At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

GIC is an equal opportunity employer 
GIC is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
 

Learn more about our Technology Group here: 
https://gic.careers/group/technology-group/