Associate, Project Management Officer (Enterprise Service Management), Technology Group (Contract)

GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 locations around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.

Technology Group
We experiment, design, and lead a 24×7 global business where we support core capabilities in asset management, trading, investment operations, and risk management. We deliver secure, reliable, and integrated solutions, and provide insights on new, and emerging technologies. 

Business Partner & Solutions
You will help to explore new, and existing technology to support our strategic, and operational business needs across our Public Markets, Private Markets, Total Portfolio Risk, Corporate Services, and Enterprise Solutions.

What impact can you make in this role?
You will be empowered to be at the top of your game by providing strategic partnership, and innovative technology solutions that supports GIC’s vision of being a tech-driven, global, long-term investment firm.

What will you do as a Project Management Officer?
This is a 12-month contract role with the possibility of extension based on performance and business needs.

• Steering Committee Meeting Support 
  • Scheduling & Coordination – Secure Steering Committee members' availability and send invites. Organize pre-Steering Committee meetings (if any) with the working group in the lead up to the meeting
  • Logistics Management – Arrange room bookings and set up Zoom, ensuring all technical and logistical aspects are in place
  • Meeting Facilitation & Documentation – Track discussions, scribe meeting minutes, and capture key decisions and action items
  • Post-Meeting Follow-ups – Circulate draft minutes for internal review, finalize for management, and track action items for follow-up
• Procurement Support
  • Procurement Planning & Coordination – Support the Program Manager in defining procurement needs, timelines, and key milestones
  • Manage Due Diligence – Assist in obtaining NDAs, raising of due diligence forms for vendor screening, etc
  • RFP & Tender Management – Assist in the preparation, issuance, and tracking of RFPs while ensuring compliance with procurement policies
  • Vendor Engagement – Act as the primary contact for vendor communications, meeting arrangements, and managed the flow of queries and clarifications
  • Procurement Tracking & Reporting – Maintain a central record of procurement activities, tracking vendor selection and correspondences
• RFP Logistics & Coordination
  • RFP Planning & Scheduling – Set timelines, and aligned with vendor, and business teams. Arranged venues or virtual platforms for vendor presentations
  • Documentation Preparation – Compiled and standardized RFP documents, evaluation criteria, and Q&As, ensuring compliance before distribution
  • Vendor Communication – Sent invitations, session details, and NDAs to shortlisted vendors. Tracked responses and queries
  • Clarification Sessions – Organized and collate Q&A, ensuring key stakeholders were available to address vendor queries
  • Post-Session Follow-ups – Documented key discussions, recording, and clarifications. Distribute materials to relevant parties

What makes you a successful candidate?

• Proven work experience as a Project Management Office or similar role
• Proficiency in Microsoft Office Suite
• Proficiency in managing virtual meeting channels such as Teams and ZOOM
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Proactive with a strong sense of urgency

Work at the Point of Impact
We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact. 

Flexibility at GIC 
At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection.  At the same time, we believe that flexibility allows us to do our best work and be our best selves.  Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

We are an equal opportunity employer
GIC is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Learn more about our Technology Group here: 
https://gic.careers/group/technology-group/