Executive Assistant, Public Equities

Location: 

Singapore, SG

Job Function:  Public Equities
Job Type:  Permanent
Req ID:  15651

 

GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 offices around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.

 

Public Equities (EQ) 
We generate sustainable, superior returns through active investments across global equity markets. Strategies include total return strategies, absolute return strategies, and relative return strategies. Our long-term orientation and strong relationships with corporates provide us with opportunities to capitalize on market volatility to deliver strong investment performance.

 

We are seeking a highly motivated and passionate Executive Assistant who is a great team player. The ideal candidate should enjoy a fast-paced environment and possess excellent organizational and multitasking skills. This role requires the ability to effectively manage and prioritize tasks across two teams based in Singapore, as well as working closely with the sub-team based in Shanghai.

 
What will you do as an Executive Assistant?

  • Provide comprehensive administrative support to the teams of investment professionals, including calendar management, travel arrangements, and expense reporting.
  • Manage, schedule, arrange and coordinate internal (e.g. team meetings, investment committee meetings etc.) and external meetings
  • Organize business trips and prepare travel itineraries (i.e. book all aspects of business travel –flight, hotels, visa, car transport, restaurants)
  • Keep track of correspondences and ensure proper maintenance of records.
  • Prepare/manage documents requirement, for example preparation of meeting agendas and materials.
  • Organize and maintain electronic files, handle general correspondence, and expedite urgent, confidential and important correspondence to appropriate personnel
  • Track and maintain budgets, claims and reimbursements in accordance to policy requirement.
  • Provide secretarial and administrative support as required (e.g. filing, photocopying, prepare documents for signing, couriers)
  • Receive and welcome visitors to the office as and when required
  • Support on legal and compliance declarations and documentation for the team
  • Work closely with executive assistants internally and externally across departments to coordinate team/departmental/corporate events and activities such as welcome and farewell sessions, retreats and department gatherings

 

 

What qualifications or skills should you possess in this role?

  • Minimum 5 to 7 years of relevant experience in providing secretarial and administrative support to a team of investment professionals, which involved actively managing multiple individual calendars and frequent business trip planning
  • Ability to be a dynamic team player and collaborate well across different teams
  • High learning agility with good pro-activeness in problem solving and striving for greater efficiency and effectiveness in task management
  • Highly organized and detail oriented, with the ability to handle multiple simultaneous tasks, prioritize and meet engagement deadlines
  • Good communication (written and verbal), interpersonal and organizational skills
  • Good general knowledge of IT equipment and usage, including Outlook, Concur, Word, PowerPoint & Excel
  • Experience in or strong knowledge of the asset management or finance industry is an added advantage

 

 

 

Work at the Point of Impact

We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

 

Flexibility at GIC

At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

 

GIC is an equal opportunity employer

GIC is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

 

Please email grphrodtaops@gic.com.sg at any point of the application or interview process if adjustments need to be made due to a disability.

 

 

Our PRIME Values

Our PRIME Values

GIC is a values driven organization. GIC’s PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees. PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.